Manumuskin RFP

NOTICE is hereby given that sealed bids will be received by Citizens United to Protect the Maurice River and Its Tributaries, Inc. (hereinafter called “CU MAURICE RIVER”) for:

THE RESTORATION OF THE WILD AND SCENIC MANUMUSKIN RIVER’S WETLAND ECOLOGY

 Project Period: March 2024 – December 2025

This project aims to allow 20 acres of native wetland flora communities to reestablish on the Wild and Scenic Manumuskin River by controlling Phragmites australis.

Proposals must be sent electronically and be received by CU Maurice River no later than 4:00 p.m. on Wednesday, February 28, 2024. Proposals received after the specified times will not be accepted or recognized. The time of receipt will determine the acceptability of proposals. CU Maurice River encourages qualified Women-owned and Minority-owned businesses to submit proposals.

Final decision is expected to be made in March. Project activities may begin as soon as all the required contract documents are in place and a notice to proceed is issued.  Fieldwork will begin only after all permitting requirements have been successfully fulfilled.

Contract work is to commence by March 2024. All project activities must be completed by December 31st, 2025.

View the full RFP here: Manumuskin RFP

 

A web meeting was held on Wednesday, February 7th, 2024 at 10:00 a.m. in which CU Maurice River provided background on the Manumuskin River Restoration Project and answered questions from bidders. Below is the video recording, PDF of the presentation, and maps associated with the project.

 

View the informational session video recording here.

View the PDF of the PowerPoint Presentation here.

 

Q & A Section

Please submit any questions regarding the RFP to Karla Rossini at Karla.Rossini@CUMauriceRiver.org. Questions and answers will be posted here.

 

Q: Do we have maps of the extent of the Phragmites and the property parcels along the Manumuskin River?

A: Yes, click on the image below to download the file.

Q: The pricing sheet in the RFP is not editable. Is it acceptable to create an Excel version of it to enter information?   

A: Yes, as long as the new chart has all of the same fields as the original. Using Excel to create a replica is also acceptable. 

 

Q: There is one box for the timeline, hours, and salary rates.   

A: The PDF on the website is showing three columns. You may try downloading the document again. If the problem persists, please advise. CUMR will upload a Word document.  See this screenshot: 

 

Q: Is the desired timeline to be entered in form such as “Mid March – Mid April 2024”?   

A: Yes. Names of the months and more exacting qualifiers (early, mid, or end of…) are acceptable. Please provide the estimated duration of a task as you did here (examples Mid-March 2024 – End of April 2025, First half of August, First half of January 2025). 

 

Q: Are the hours to be the total hours by all staff for that task?   

A: The Hours Column should indicate the amount of time each staff member is estimated to spend on the task in question.  

 

Q: Is the salary rates box to show a range in billing rates for all staff for that task? 

A: Yes, that would be acceptable. Please note that the Salary Rate column will show the estimated hourly labor cost per task. The Labor Cost should show the total estimated cost for the completion of the entire task for the team as a whole.  

 

Q: The RFP lists a 5% bid bond as one of the documents to be included.  This requires that the bid price be determined in order to secure the bonding. Is it possible that securing the bid bond would be allowed after selection and would be based on the actual bid amount? 

A: The Bid Bond needs be submitted with the bid and based on the bid’s amount calculated at 5% of the bid’s total amount.   

 

Q: Can the Bid Bond be based on an estimate of where our cost will be? 

A: If timing constraints are an issue (between finalizing the bid and requesting a bond), the contractor may submit a 5% bid bond based on the closest estimate possible for their project cost. 

 

Q: If a prime contractor submits with a subcontractor, are the same forms required for the subcontractor?

A: Yes, the content of the listed documents should provide the Project Owner with the following information on the Subcontractor:

  • Company Information: Business name, address, contact name, contact information, and vendor ID number)
  • Description of Services or Materials to be Rendered
  • Pertinent Qualifications and Licenses
  • Relevant Experience from Past Projects
  • Key Staff and Roles
  • Estimated Payment Amount

* CUMR encourages the use of small business (SB), minority business enterprises (MBE), and women business enterprises (WBE). Please indicate if a subcontractor or supplier is a State of New Jersey recognized SB, MBE, or WBE.

 

Q: There is reference to an Application Form that is to be included in the submission. Is there a form other than the COI FORM that is to be submitted?

A: The Application Form and Proposal Narrative refers to all of the items listed in 3.2.2 including the Pricing Sheet which is provided on pages 16 and 17 of the RFP. There is a 10 page-limit for the contents of Section 3.2.2. The Cover Page and COI are not included in that page count nor are the listed supporting documents (i.e. resumes, licenses, and insurances).